Revised Draft: February 4, 2009

 

A Proposal to Create an Advisory Board for Library Planning

 

Presented for Action to the Faculty Executive or Administrative Committees of the Claremont Colleges, Spring 2009

 

The Libraries of the Claremont Colleges are a central academic resource for faculty members at the Claremont Colleges.Currently there is no committee, council, or board for the provision of faculty advice and counsel about the Libraries to the directors of the Libraries, to the CEO of the Claremont University Consortium, to the Academic Deanís Council, or to the Presidents.The Intercollegiate Faculty Council proposes the creation of a standing Advisory Board for Library Planning, which would consist of four faculty members, two students, and a Dean of Faculty, appointed so that all colleges are represented, and so that there is a regular rotation of representatives.The Board would also include two librarians.A library Director and the CEO of the Claremont University Consortium would serve as ex-officio members of the Board.

 

The membership of the Board would facilitate communication between the various constituencies that plan for, maintain, and use the Libraries.Each member would be charged with reporting back after each Board meeting to the Faculty Executive or Administrative Committee on his or her home campus; in this way, Board reports would find their way into committee minutes that are widely circulated.The serving Dean would enable communication between the Board and the Academic Deans Committee; the students between the Board and student governments; the librarians and library directors between the Board and the library staff; and the CEO of CUC between the Board and the Presidents.

 

A regular plan of rotation would mean that the Board would be representative and would maintain continuity while at the same time remaining relatively small and nimble.

 

The current members of the Intercollegiate Faculty Council propose the following charge for the Board:

 

 

The Advisory Board for Library Planning enables the communication of faculty and student counsel with the Libraries of the Claremont Colleges.The functions of the Advisory Board for Library Planning are to:

 

  Advise the Libraries about faculty and student needs in library holdings, resources, services, and facilities;

  Work to strengthen the relationships between faculty members and librarians and to encourage innovative curricular and research uses of the Libraries;

  Consult with the Libraries about budget, expenditures, and acquisitions;

  Make recommendations regarding the holdings of the Libraries and ensure that these recommendations are conveyed to the subject-area specialists;

  Consult with the Libraries about assessment programs;

  Participate in long-range library planning;

  Facilitate communication and cooperation between the Libraries and the faculty members;

  Report back to the Faculty Executive or Administrative Committees at each of the Claremont Colleges so that the Boardís discussions are represented in the minutes of said Committees.

 

Members are appointed by the Intercollegiate Faculty Council working in cooperation with the Faculty Executive or Administrative Committees from each of the Claremont Colleges.Membership will consist of four faculty members, two students, and a Dean of Faculty, appointed so that all Colleges are represented by one member, and so that there is a regular rotation of representatives.The Board will also include two librarians.A library Director and the CEO of the Claremont University Consortium will serve as ex-officio members of the Board.The regular rotation of members will be determined by a formulary maintained by the Intercollegiate Faculty Council.Finally, the Boardís effectiveness will be evaluated in 2013-14 by the Intercollegiate Faculty Council, which will report its evaluation to the various faculty executive or administrative committees at the Claremont Colleges.Those committees will need to reaffirm the Board if it is to remain a standing committee of the Colleges.

 

 

To ensure the continuity of the Advisory Board for Library Planning, the current members of the IFC also request that, should the creation of this Board be approved by all of the Faculty Executive and Administrative Committees of the Claremont Colleges, the text of this new charge be featured in college governance documents or committee lists.